Save Excel Workbook Without Formulas: See how it’s done!

Consider having an Excel document full of interesting data, but when it comes time to share it, you want to show only the results, not the complex formulas behind them. In today’s post, we’ll look at a useful method for saving your Excel worksheet without formulas.

This not only improves your data for presentation but also protects the confidentiality of your formulas. Let’s walk through the process of converting your workbook into a clear, polished document that can be shared easily.

It is recommended that you make a workbook backup before utilizing any of these techniques. So that you can use that file to retrieve the formulas.

Table of Contents

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How to Save Excel Workbook Without Formulas

Step 1:

Choose the worksheet or cells from which you want to delete formulas. You can also use the keyboard shortcut Ctrl + A for Windows or Command + C for Mac.

Step 2:

Copy the chosen cells by pressing Ctrl + C (Windows) or Command + C (Mac). You can also right-click and select “Copy.”

Step 3:

When “Values” has been selected, hit the “OK” button in the “Paste Special” dialog box.

As an alternative, you can press Alt → H → V → V on the

Step 4:

Finally, choose just one cell to de-select the whole worksheet.

This method allows you to save your Excel file without formulas. If you have more than one sheet, follow the steps above to save an Excel workbook without formulas.

After completing that, you can save the worksheet or workbook.

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How to Save Excel Workbook Without Formulas Using VBA Code

The code below will run over all of the spreadsheet’s worksheets and convert all of the formulas to values. The worksheet can then be saved without the formula.

To use this code:

To begin, open the Visual Basic Editor.
Include a new module.
Enter the code into the code window by copying and pasting it.
To execute the code, click the run tab.

Sub Formulas_into_Values()

Dim ws As Worksheet

For Each ws In ThisWorkbook.Worksheets

    Cells.Copy

    Cells.PasteSpecial Paste:=xlPasteValues

Next ws

End Sub

How to Save Excel Workbook Without Formulas Using CSV

Making a file backup is a must to use this procedure.

When you click on “File Tab,” a dialog box will pop up containing the “Save As” option. Click on it and then “Browse.”
In the Save As Dialogue box, choose “CSV Comma Delimited” beneath “Save as type.”
When you’re done, click OK.

Formulas and formatting are automatically removed from a workbook when it is saved in CSV format.

When a workbook is saved in CSV format, the formula is erased and cannot be added again.

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Conclusion

“To summarise, mastering the technique of saving Excel workbooks without formulas opens up new avenues for effective data sharing.”

Whether you paste values, create a new spreadsheet, or use the CSV format, each method provides a streamlined way to present your data without disclosing the sophisticated computations underlying it.

Customise your approach to meet your requirements and experience a clearer, more accessible presentation of your Excel data.

“Good luck with your computing!”